The Informu Information Asset / Assurance Register (IAR) system stores the data gathered during an information / system audit. Fundamentally it is an alternative to using spreadsheets, facilitating search, reporting, task management and audit trails.

You can profile business processes and their constituent steps and data sets.

You can have up to eight different asset types of your choice to categorise and inventory various forms of information, equipment or governance activity within the register.

It also stores your corporate records retention policies, aligned to a functional Business Classification Scheme, to which assets are tagged. The relevant retention policy is inherited via the business function and activity to which the asset is assigned. The system can then prompt asset owners to periodically review assets and record disposition decisions.

You can add “actions” to record an ongoing audit trail of business events and activities related to assets, such as sharing, migration, archiving or destruction activities and any consultation/approvals.

Summary of IAR system benefits:

* Maintain your inventory of your business processes and information assets in a governed and manageable manner

* Maintain an accountable narrative of record-keeping approaches and system utilisation over time

* Provide information to support internal and external audits

* Apply record retention policies to assets to generate notifications to users when disposal reviews are due, with actions recorded in support of defensible disposition

* Analyse assets to plan record-keeping strategy and address information risks

* Understand the utilisation and storage of paper to support office moves and changes

* Understand system utilisation to support data consolidation and migrations

* Support the production of information for Records of Processing Activities (ROPA) under GDPR Article 30 / DPA18 compliance and inclusion in privacy notices

* Maintain an audit trail of business events such as destruction, system migrations, document scanning, data sharing, and archive transfers.

* Maintain an integral inventory of ICT assets that hold and process information

* Maintain an inventory of policies and procedures that govern information management and other processes

We can also help you audit your information and data estate.